Information & Guidelines for IJP Authors
(Please read all this information very carefully)
The International Journal of Psychotherapy welcomes original contributions from within the field of psychotherapy from all parts of the world, and from all people involved within the field of psychotherapy: e.g. academics, clinicians, researchers, therapists, clients / patients, etc.
Review Process: All submissions, once they have been initially checked for suitability, will be subjected to a "double-blind" "peer-review" process: i.e. the articles will be anonymised and sent to at least 2 independent referees for peer-review. Once received back, these reviews will then also be anonymized and forwarded to the author, with a reformatted version of the article. The author is encouraged - and advised - to respect the referees' views, as well as any constructive comments that the editor might make. There will be a time factor indicated. Once the 'revised' article has been re-submitted and accepted, the article may be subjected to further (usually very minor) copy-editing for language and punctuation. We have developed a fairly full description of this "double-blind" "peer-review" process, with a flow-chart (see here). The review process usually takes about 3 months (c. 12 weeks) though we are trying hard to speed this up. You are reminded that we only publish about once every 4 months (Mar; July; Nov). However, we are also starting to publish articles on-line, in advance of print publication.
Submissions: Currently - March 2017 - we have a backlog of articles in the 'pipeline'. Newly submitted articles will therefore probably not be published until July 2018 (at the earliest). However, as mentioned, we are starting to publish articles, on-line in advance of printed publication.
Manuscripts: Manuscripts (articles and/or submissions) should be in the form of:
- Full-length theoretical, clinical, descriptive and research articles, which should not exceed 5000-6000 words (including abstract and references), or
- Medium-length articles (about 2000-3000 words), or
- Short reports & reflections: for more rapid publication (1000-1500 words).
- Book reviews should usually be about 750-1000 words (which do not now need to be peer-reviewed), but if they are substantively longer, then they would need to be peer-reviewed.
- News Items can be up to 400-600 words (and these will not be peer-reviewed).
- Word Counts: We usually allow a 10% +/- margin of error on word counts.
- In exceptional circumstances, longer articles (> about 6,500 words) or variations on these guidelines may be considered for publication: however, the authors would need specific approval from the Editors in advance of their submission.
Publication decisions are therefore based purely on merit and suitability, as long as there is also basic conformity with these guidelines.
Criteria for acceptance: We welcome original research articles, research reports, review articles, descriptions of new techniques or methodologies (ideally with some supportive indications), theoretical articles, clinical articles, case histories, etc. Once submitted, the Editor(s) will review the article according to the following criteria:
- Does the manuscript inform the international field of psychotherapy and add to the 'body of knowledge'?
- Is there a new, unique or interesting perspective that enhances existing knowledge?
- Is the manuscript respectful toward other methods, modalities, professions or aspects of the field of psychotherapy?
- Do the findings / results / conclusions etc. answer the research question; are they coherent; and do they stay within the main thesis?
- Has the author researched, read or referenced widely, exploring their own possible "angles of bias" and presenting a reasonably wide and balanced view?
- Are there any other issues ... suggestions for further studies; further questions; political or cultural considerations; etc.?
Fees: Authors will not be asked for any fees or payments for the publication of their article (unless for an English edit, as stated below).
Author's Information: The submission must contain a 'front page' with the the following information: all of the authors' names, plus their professional titles, affiliations and/or place of work; all of the authors' contact details, all their postal addresses + e-mail addresses; their main activities; tel/fax numbers, web-sites, etc. (optional) - as well as some basic biographical information (no more than about 20-30 words maximum) about each author.
This 'front page' should also include any other necessary statements about sponsorship, sources of funding, connections to industry, etc. None of the following pages - the rest of the article - should contain any information that specifically identifies the author(s).
Competing interests or conflicts of interest: Authors are required to declare any competing interests ("conflict of interests"). Such a disclosure may not invalidate their article, but any such interests must be declared on submission of the article. Such interests might include the sources of any financial links, funding or grants and any associations with organisations that may be (or may seen to be) relevant to the submitted article. Such a statement should read: "I/We have read and understood IJP's policy on declaration of interests and declare that we have no such competing interests." or (something like): "I/We have read and understood IJP's policy on declaration of interests and declare the following: 1) A... B... is a [salaried/unpaid] member of the [group/company/organisation] X... Y... which is developing/promoting Z ...; etc." Please read the attached policy (here), complete the form, and submit it with your article.
Permissions: The author is required to obtain - in advance - all necessary permissions to reproduce any copyrighted material (including pictures and diagrams) in their article. A copy of these written permissions should be attached to their submission.
With this submission, there is a basic understanding that the contribution's contents have not been published previously. (Previously published articles need a special permission from the IJP Editors and will also require any appropriate permissions from the previous publication, attached with the submission.) Articles should also not be submitted elsewhere for publication at the same time as the submission has been sent to the IJP.
Electronic submission: The author(s) should make their submission as an attached document, e-mailed to the IJP Editor: to: firstname.lastname@example.org.
You can also submit an article or news item or comment via this website using the "Submit Online" tab (above). (N.B. If you do submit a munuscript via the website, please also send us an e-mail (email@example.com) informing us of the details of your submission with a copy of the submission as an attachment - just as a safety check).
Layout & Formatting: After the initial 'Front Page' (see above), the submission should begin with the title of the article and then the abstract and keywords.
Please use a 'clean' (new) Microsoft Word progamme document. Please set the 'Normal' (in "Styles" menu) text in Times New Roman, 12-point font size, double-spaced, with 'normal' settings (i.e. no paragraph spacings, etc.). Headings can be in bold; sub-headings in italics. The setting of the document's language ("Tools" menu) should be 'English UK'. The "Page Set-up" should be A4, and margins set at 2 cm, with 1.25 cm for headers & footers. Please, do not put any text or page numbering in the header or footer. Please (and again please), try avoid any 'fancy' any formatting, water-marks, etc.
Journal Style: The basic 'style' of the Journal contains the following conventions:
- Only one space should be inserted between sentences; one line-space can be inserted between sections.
- Please do not use any formatted spaces before or after the paragraphs.
- Indent the first line of paragraphs by 0.5 cm.
- Try to keep footnotes and/or endnotes to a minimum.
- With quotations in the main text from other books and articles, please always give the reference and the page number of the quotation's source: e.g. (Smith, 1900, p. 50). Proper quotes should have double inverted commas either side: e.g. "Friends, Romans, countrymen ..."
- Make sure that dashes are both preceded by, and followed by, one space (e.g. “He is — after all — a great student.”).
- Similar to British conventions, please make sure that punctuation is placed outside of any quotation marks, unless the punctuation is a component of the original quoted material.
- As mentioned, please try to use English (UK) - rather than English (US) language - it helps with spell-checkers, etc.
Abstract & Key Words: Underneath the title, the article should continue with an Abstract - of no more than about 150 words) - and about 4 to 6 Key Words. These will be translated - at the IJP's expense - into French, German & Russian. The author can supply a translation of the Abstract & Key Words in their own mother-tongue, if they so wish.
*** Authors with other than English as their 1st language: The IJP only accepts articles written in good literary English. However, the author can also present an abstract of their article, suitably translated into English, to the IJP Editor, for an initial check for suitability. If the article seems suitable for publication in the IJP, the author will be encouraged to have the entire article translated into good English for the review process. Any costs for translation and correction are the total responsibility of the author. An acknowledgement of the translator's name should be in the form of a sub-title after the author's name, or as a notation after the author's biographical details. The author is not advised to translate the article themselves (see below). ***
Language: All submissions must be made in good literary English. If the author's mother-tongue is not English, then they should have the article properly translated, or (at the very least) checked out by someone with English as their mother-tongue. The translation should be done by a competent, natural English-speaker, ideally with familiarity of the topic.
Please Note: The author's own translations are nearly always insufficient. Articles in poor English, or with poor translations into English may well be rejected. However, if the article shows merit and the mistakes are relatively small, the IJP editors reserve the right to charge an 'English-language' editing fee. This fee is up to a maximum of €250.00 for a 5,000 word article; or at a rate of about €50.00 per hour, or per 1,000 words. If extensive pre-publication editing and preparation of references is needed: this can also be done at the same rate. The author will be consulted first about any such fees, and would need to agree to these charges prior to the submission being accepted. There are - as mentioned - no other charges or fees for publication in the Journal.
Mother-tongue articles: The IJP is also very happy to publish - in parallel with an article in English - a version in the author's "mother-tongue" within the same issue of the Journal. When such parallel submissions are made, both in English and in the author's mother-tongue, all final revisions, additions, corrections and amendments that have been agreed to with respect to the English version, then need to be transferred to the "mother-tongue" version by the author, in good time and at their own expense. Anything written in the mother-tongue version is at the author's own risk and their responsibility. We have absolutely no means of checking submitted text in all of the various submitted languages, so the responsibility for any material or mistakes in this 'mother-tongue' version is therefore solely that of the author's.
Translations of previously published articles: We are happy to publish an English-language version of an article that has previously been published in another language: however, we would require all the appropriate permissions and consents from the editor / publisher of the original article, in writing, or in an e-mail to the IJP Editor.
Postal Versions: If you feel that you really want to send your manuscript by post, please make sure that your contact address information is clearly visible on the outside of the envelope. You must also include an electronic version on a CD-ROM, or a memory stick, with the article on it in MSWord .doc format and conforming with the above criteria. We are not responsible for non-delivery. Nothing will be returned to the author.
Publishing in a language other than one's own: We are aware of many of the difficulties faced by authors who wish to publish in a language other than their own 'mother-tongue': usually in "English". As an international journal, we wholeheartedly welcome such submissions. We are sorry that we cannot communicate with you in your language. We always try to use clear and concise English in all our communications: so, if you do not understand something, or wish us to clarify something, please just ask!
We also ask our reviewers (many of whom also have English as a second-language) to be clear and concise in their comments to the authors.
Additionally, we will probably 'suggest' some minor corrections - usually to punctuation, style, word order, syntax, etc. - at some stage during the editorial process (usually in red text), so as to make the article more easily readable by others, also often with English as a second language.
We will always ask if these 'suggestions' are acceptable to you, as it has to remain 'your' article. If they are, please convert them into black text. Additional text should be in blue text.
Book Reviews: There is particular information about 'Writing a Book Review' and 'Becoming a Book Review Editor': here.
Response Times: Authors should receive an initial acknowledgement of their submission within a few days. There may be a second response shortly after this if the article is considered to be unsuitable, or if it needs some immediate revisions (before going into the peer-review process), or if it is better suited elsewhere.
Once the article has been accepted initially, it is then sent out to peer-review. authors should receive a fairly definitive response within about 3-4 months (16-17 weeks). Our reviewers are all volunteers. If you do not hear anything within this time-frame, please ask!
As our editorial and production processes are all manual, an article can sometimes get 'stuck', 'overlooked' or 'mislaid': this is our problem, not yours: and, if needs be, we will apologise sincerely. However, we may also need your reminders.
Reviewer's Categories: Acceptance, Revision or Rejection? There are several criteria:
- Acceptance as it is: or Acceptance with only minor revisions. The first category is quite rare, but very welcome. The second category covers about 50% of all submissions. This means that the author has to make relatively minor revisions, usually 'suggested' by the editor and/or the reviewers. If this is done, there is rarely the need for a second peer-review process. There may be a time factor indicated (i.e. within two weeks) if the article is to meet its deadline for the next issue.
- Major revisions needed: This is not a rejection - but neither is it an acceptance! If the article is suitably revised, it is considered that it will become a viable and useful contribution to the Journal. However, the author needs to take the editor's and reviewers' points into serious consideration, and to revise and re-submit the article. A revised article will not be considered for publication until it has been re-submitted. It may need to go through a second peer-review process. It should be re-submitted within one or two months. About 10% of submissions, fall into this category.
- Rejection: This article may not be considered 'suitable' for the Journal - by one particular reviewer. If the other reviewer supports publication, then a third review will be sought. If two (or more) reviewers, as well as the editor, decide that the article does not make a sufficiently relevant contribution, or otherwise fails to meet standards of quality, the article will be "rejected" and the reasons will be given. About 5% of submissions, fall into this category. An alternative journal will be suggested if the article is considered 'good enough' for publication elsewhere.
Copyright: It is a necessary condition of publication that authors assign the copyright of that particular version of their article, including the abstract, to the International Journal of Psychotherapy (IJP) and to the publisher, the European Association for Psychotherapy (EAP). Submission of the article, and the subsequent acceptance of the submission, essentially constitute that contract. Authors will not be asked to sign a copyright agreement.
Subject to any agreed revisions, the editors and publisher have the absolute and indefinite right to sell this version - this version of the exact published and formatted article - in hard copy, or electronically, with no time limits.
Further publication elsewhere - as in a chapter of a book, or as a seminar paper, or as a handout - of this (exact published format) version is nearly always possible with the express permission of the IJP editors, on behalf of the publisher (EAP).
The author always retains the natural copyright of their original material and ideas, and the exclusive copyright to any previous or subsequent versions of the article (as long as they are significantly different - usually by about 10%-15%).
The author can post a copy of their article - in its original form or in its published format - on their own website, available for single persons, or as a PDF download, and they will be sent a PDF copy of the printed article to be available for their own personal use.
Multiple copies of the published article; or copies made available for seminars and lectures; or as training or academic course material; or copies of the published article made available for further sale; are all subject to the express written permission of the IJP editors and publishers (EAP); and a small permission fee will usually be charged. There is more (and similar) information here.
Plagiarism: With the general increase in material that is now easily available and copyable, this has - to a general extent - led to an unfortunate increase in 'plagiarism'. The IJP has developed a document, "Advanced Writing Awareness" about plagiarism (see here), and we have also started to subscribe to, and use, 'grammarly' - a computer program to detect plagiarism (which also proof-reads articles and helps to check and correct over 250 types of different writing 'issues').
Mentoring: Most published authors are happy to receive - and give - some advice and assistance to other authors: however, if you need more than some initial help, then consider asking someone who you know and respect to become a "mentor" for you. In such a case, they may (or may not) make a nominal charge for this, or may (or may not) ask to share in the publication credits.
Corrections: After the review process, you will receive your article back (once it has been re-formatted) for inclusion in the Journal, along with the reviewers' comments and with the Editor's various comments and corrections. This is your main (and only) chance to make any corrections, additions or amendments to your article. We need that you will take into account the reviewers' remarks as well as those of the Editor. You will be asked to re-submit a final version within a particular time-frame. This version is what will be published. Please do not consider making any changes or corrections after this point. If you 'require' us to make any further changes, you may be charged for these.
Author's Copies: After publication, a printed copy of that complete issue of the journal will be sent - free of charge - to each of the authors in that issue. The author needs to ensure that their correct postal address is 'on file' with the Editor to ensure postal delivery. Extra copies of that particular issue can be ordered, if available. A PDF version of the article itself will also be supplied, on request, for the authors' own 'personal use' (see above).
Illustrations: Please ensure that all illustrations / photos, etc. have a proper copyright assigned to the author. The author is absolutely and totally responsible for arranging this, including the payment of any copyright fees for such permissions. Any copyright permissions etc. need to be attached to the article. Illustrations should be sent as a separate file: with an indication in the text where the illustration should go: the positioning of this may be varied by the editor or printer, so as to accommodate the illustration on a particular page. Colour illustrations will usually be converted, either into black and white, or grayscale, before publication.
References: The author must submit a list of all references mentioned in the text, in Roman text - alphabetically, not numerically - at the end of the article, or on a separate sheet(s), using the basic Harvard-APA Style (see below for examples). The list of references should refer only to those references that appear in the text of the article, e.g. as (Fairbairn, 1941) or (Grostein, 1981; Ryle & Cowmeadow, 1992): references and articles used in the 'literature review' and wider bibliographies (about the 'topic') are not accepted.
Details of the common Harvard-APA style can be sent to you on request, and/or are available on various websites: Please check here or here for examples pertaining to books, chapters in books, journal articles, on-line citations, etc. - as well as how to cite correctly within the text. In short, the following format is used, with exact capitalisation, italics, spacings and punctuation. Here are three basic examples:
(1) For journal / periodical articles: (NB: titles of journals should not be abbreviated):
FAIRBAIRN, W.R.D. (1941). A revised psychopathology of the psychoses and neuro-psychoses. International Journal of Psychoanalysis, Vol. 22 (1), pp. 250-279.
(2) For books:
GROSTEIN, J. (1981). Splitting and projective identification. New Jersey: Jason Aronson.
(3) For chapters within multi-authored books:
RYLE, A. & COWMEADOW, P. (1992). Cognitive-Analytic Therapy (CAT). In: W. DRYDEN (Ed.), Integrative and Eclectic Therapy: A handbook, (pp. 75-89). Philadelphia: Open University Press.
If the original reference was in a non-Roman language (e.g Cryllic, Hebrew, Arabic, Chinese, Japanese, etc.), please put the reference into a recognised Romanization format: do not use non-Roman tex in the references. Please avoid too many diacritics or special punctuation, unless it is for a prper name (e.g avoid 'français', use 'francais'; however you can use 'François'). Always give an English translation of the chapter, book or article title (if in a foreign language) afterwards in square parentheses: e.g. Mein Kampf [My Struggle].
Decisions:The IJP editors' decisions are absolutely final. We are, and have to be, legally, ethically and totally responsible for everything that is published in the Journal.
Submitting Your Article
Once you have read, understood, and (hopefully) followed all of the above - or as much of the above as you can - you are probably ready to submit your article.
We are sorry this may have been such a long and (possibly) complicated process, but much of the above is in direct response to authors' questions and issues that have been raised in the past. It can therefore be understood that - this way - we try to ensure that we don't get into a complicated process of ... "you haven't done this; or that" - before we can accept your article.
How to submit is - or course - mentioned under the heading: "Electronic Submission" (above).